Apostille of a Corporate Document
Corporate documents range from official certificate filings done with the applicable state department where the entity is incorporated in, to internal company minutes and contracts, that must be notarized prior to obtaining the apostille.
A corporate document apostille is a common requirement for corporation related ventures outside the United States, and is also becoming highly requested for nomad work visas around the world.
Each state has their own applicable requirements for official corporate document filings, with some accepting digital records and some requiring physical copies with additional seals and certifications. We can assist with obtaining corporate documents for most US official corporate entities, including Certificates of Incorporation, Certificates of Name Change, Merger Certificates, or Certificates of Good Standing.
For internal minutes, these must be notarized at the time of execution in order to be valid for apostille. Given that the apostilles of these documents can be requested years later after execution of these internal documents, it’s possible notarization of the original record is no longer possible. We can assist with alternatives, as well as provide recommendations for the notarization of your documents.
If you have any questions, please feel free to contact Global Apostille Group! We are available to assist with any apostille inquiries you may have!
NY Corporate Documents
The New York Department of State maintains and issues official corporate filings that have been done by any entity incorporated in the State of New York. Certificates of Incorporation, Good Standing, Name Change, and Dissolution can be obtained via the NY Department of State. We can assist with retrieving these documents on your behalf if necessary.
Internal corporate documents, such as minutes, contracts, board resolutions, or articles of organization, must be duly signed and notarized prior to apostille. We can notarize your documents via a certification from a corporate representative, if necessary.
Apostille Requirements for a New York Corporate Document
The apostille process for these records largely depend on whether you have an official document filing, or if you have an internal company document.
Official Corporate Filings
The document must be an official record issued by the NY Department of State. Official DOS PDFs are acceptable.
No county clerk authentication is required for the apostille of an official corporate document.
Internal Company Documents
The document must be signed and notarized.
The document must be authenticated by the county clerk’s office of the commissioning county of the notary.
Have any questions? Please contact Global Apostille Group, where we can have your apostille ready the same business day, or the next business day!
True Copy Apostille
What if my record does not comply with the above requirements?
What if I do not want to give up my original record? It’s my original record!
Or what if I simply no longer have the original record and obtaining a certified copy will take months? I need my apostille now.
Global Apostille Group can provide a “true copy” apostille of copies of your record. We can attach an affidavit to your document, certifying the record as a true copy of the original, and notarize the affidavit. This process bypasses the need to have the original, as the apostille will certify the notary’s signature, not the signature on the official record. The apostille of this notarized true copy will be done in New York State.
Before opting for this process, please contact the authorities who are receiving your document if they will accept the apostille of your document via a notarized copy. If the country of destination:
Requires the apostille to certify the official signature of the record,
Will not accept a notarized copy of your record, or,
Requires the apostille to be issued by the official Department of State where the document was issued (i.e. if your document is from the State of Virginia, the apostille is from Virginia).
If any of the above apply, please obtain a correct, certified copy of your record prior to submitting for apostille.